Embedded Files
eSIS Enhancement - Immunisation Status
eSIS Enhancement - Immunisation Status
04 February 2026
A new option has been added to the dropdown menu under the Immunisation tab within the Medical section in eSIS. The newly introduced option is “Incomplete.”
The dropdown menu now contains the following three selections:
Complete certificates
Incomplete
Not sighted or not provided
eSIS Upgrade
eSIS Upgrade
04 February 2026
The latest eSIS upgrade incorporated several enhancements and bug fixes. Detailed information on these improvements can be found in Release Notes V71.86
Following the communication sent on 12 December 2025, available here: ICON upgrades – January 2026, several enhancements were applied to ICON eSIS during the first week of January.
These updates include:
The Head Injury Assessment Tool and Outcome Comments are now available in the STUMEDINC Crystal Report. The report below will now include the Head Injury Assessment tool used during the head injury.
Improved visibility of student contact numbers within SynWeb Medical Maintenance.
A new enhancement now allows teaching staff to be added in bulk to Parent Teacher Interview (PTI) session times, enabling multiple teachers to be allocated to the same session for improved flexibility and more accurate staffing.
Other enhancements include Adding and configurable text field for payment Plans
Common Issues at the Beginning of the School Year
Common Issues at the Beginning of the School Year
02 February 2026
The start of the school year is a busy period for schools, primarily due to the need for accurate information in administration systems. This data is critical as it supports various third-party applications, reports, and services.
It is also a challenging time for ICT Support staff, given the high volume of calls and requests to correct information or ensure applications are functioning properly.
To assist with these challenges, schools are encouraged to utilise the Beginning of Year Common Questions resource. This resource is designed to help administration staff and leaders to resolve issues independently, potentially avoiding the need to log service requests and wait for callbacks during peak times.
We encourage school administration staff and leaders to refer to this resource and any related documents referenced within it, to attempt to resolve issues before contacting the Service Desk.
eSIS student data sync with third-party applications - 2026 Deleting Students Not Returning or Not Attending in the Current Year
eSIS student data sync with third-party applications - 2026 Deleting Students Not Returning or Not Attending in the Current Year
28 January 2026
The following information outlines the steps required to accurately update or delete student records in eSIS to ensure correct data synchronisation with third party systems such as SIMON, nForma, Wonde, and Compass. Its purpose is to prevent data errors by ensuring student details are managed appropriately in the following situations:
o Students who are not returning in the new year
o New enrolments that have been withdrawn (declined by parents)
The information in this quick reference guide QRG: Deleting Students Not Returning or Attending in the Current Year is intended for school administrators with authorised access to eSIS, including:
o Learning Support Officers
o Administration and Enrolments staff
o Staff responsible for maintaining student enrolment data, debtor charges, and class allocations
The information provided in the QRG includes detailed instructions.
Students from 2025 Semester 2 who are not returning in 2026 Semester 1.
Updating the student’s status to Left
Recording the leaving date
Checking and reversing current charges where required
Removing 2026 class allocations
Deleting the student record once the overnight sync has completed
New Enrolments for 2026 that have been withdrawn or declined by parents.
Updating the application status to Declined by Parent
Deleting the student’s future enrolment record
Checking and reversing current charges where required
Removing any class allocations (if applicable)
Deleting the student record after the overnight sync
These instructions apply to all ICON schools currently using third party applications that sync with eSIS student data.
An upgrade to API functionality is expected during this year. This upgrade will mean that school administrators will not need to wait overnight for status updates to sync to third party applications. Future communications will be provided when this upgrade is deployed.
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