End of Year 2022
End of Year (2022/ 2023) resources for ICON Schools.
eSIS End of Year and Fee generation processes for ICON primary schools will be supported again in 2022/ 23 by ICON support staff. Fact Sheets are provided below. Activity to be undertaken by schools will be highlighted in blue.
School administration staff will manage student data and class lists while ICON school support staff perform the end-of-year rollover and create fees based on input from schools. This process applies to all ICON primary schools. Non-MACS Shared Services primary schools are able to opt out of this process only where they are confident that they have staff who are able to complete all EOY and fee generation activities at the school. (In this case, all ICON schools are advised to use ICON standards for fee codes as described in the Fact Sheets).
The eSIS EOY Rollover and Generation of Fees process will be managed locally for ICON secondary schools and supported by the ICON eAdmin consultants.
MACS Shared Services schools should refer to the MACS Shared Services End of year page for relevant information (to be provided) about accounts payable, general ledger and payroll year-end activities.
Important Dates
eSIS Outage – 04/01/2023 to 09/01/2023
eFIN Outage – 04/01/2023 to 06/01/2023 (During this time eHR, eSIS and eFIN will not be available).
eSIS End of Year Rollover
Fact Sheet: eSIS EOY Rollover 2022 - ICON Primary Schools (Updated 14/11/2022) - MACS primary schools that are not Shared Services will be included in this process unless the school notifies the Service Desk otherwise.)
The fact sheet outlines activities to be undertaken by the school and dates for completion of activities.
Guide - eSIS - EOY Rollover 2022. The complete guide for secondary schools & primary schools who have nominated to undertake all processes at the school.
eSIS Generation of Fees 2023
Fact Sheet: Invoicing of School Fees and Levies 2023 -ICON Primary Schools - (Updated 14/11/2022) .
The fact sheet outlines activities to be undertaken by the school and dates for completion of activities.
eHR Payroll EOY Guide 2022 for (non-Shared Services) ICON Schools.
eHR End of Year
MACS Shared Services schools should refer to the MACS Shared Services EOY page to view resources related to eHR/ Payroll EOY processes.
Guide - eFIN - EOY 2023 for (non-Shared Services) ICON Schools
eFIN End of Year
MACS Shared Services schools should refer to the MACS Shared Services EOY page to view resources related to accounts payable, general ledger and payroll.
Key information for ICON Schools
MACS Shared Services schools will be advised accordingly.
eFIN/eSIS – Ensure all postings are closed off before Close of Business in December 2022.
eHR – it is advised to process payrolls in advance to accommodate for the eFIN outage period.
eHR/eFIN – General Journals for payrolls relating to January 2023 pay periods are to be processed in January 2023, not December with an advance date.
eFIN – Upon return to work in 2023, December transactions are to be completed first. Invoicing, Receipting, December Bank Reconciliation and BAS preparation and submission.
Service Desk
For EOY school support, you can contact the service desk any time via email at ictsupport@macs.vic.edu.au or via phone 03 9267 0422 between 8.00am–5.30 pm.