Latest News 2024
Personal Leave Allocation Update
11 April 2024
The annual Personal Leave Allocation has been completed by MACS for all schools during the term holidays.
Balances were loaded for staff current on the OSR as of 29/01/2024.
Important notes:
Employees who started after 29/01/2024 might not have had their balances loaded.
Changes in FTE during Term 1 may require adjustments to the balances loaded.
Leave balances could be missed if your school has not yet submitted the OSR confirmation.
Action Required:
Review of the PRS and eHR to ensure allocation for each active employee is loaded. ICON workshop sessions advertised on OPL are available for school administration staff. These sessions will provide instructions on how to review the PRS and generate the report from eFIN to aid the reconciliation.
If there are discrepancies or an employee did not receive their allocation:
MACS Shared Services Schools:
Submit a ‘New Case’ for Payroll via the Shared Services tile in the Portal.
Select ‘I have an issue’ and select ‘Incorrect Leave Balance’.
Provide the employee C number, the correct balance amount, and relevant supporting documentation.
Non-Shared Services Schools:
Refer to the ICON Support Site – ICON eAdmin Support Resources for the relevant support documents to correct the balances.
ICON Refresher Workshops - Term 2.
11 April 2024
ICON Refresher Workshops for Term 2
Workshops are now available for term 2.
ICON Refresher workshops are short-duration workshops between 1 to 2 hours depending on the topic. They are designed for school administration staff who are using ICON and need to further develop their skills. These workshops are designed for both MACS Shared Services Schools and Non-Shared Services schools unless stated otherwise.
Register for this activity in OPL via CEVN website.
ICON Principal/ Leader workshops for Term 2.
New principals will be contacted by the ICON training team for the opportunity to attend new principal / leader workshops.
ICON New Administrator training days
Training will be on demand and can be organised via Finance Business Partners or by contacting the ICON Training Lead, Sone McKendry via email icontrainingadmin@macs.vic.edu.au
Training covers:
eSIS – Primary school – 2 days
eSIS – Secondary school – 2 days
eFIN/eHR – Shared Services schools (Primary/Secondary) – 1 day
eHR – Non-Shared Services schools (Primary/Secondary) – 2 days
MACS Shared Services Primary School Administrator Duty Planner
26 March 2024
The MACS Shared Services Primary School Administrative Officers Duty Planner 2024 provides office administrators with an overview of the key activities and due dates for each term.
eAdmin Workshops for Regional Networks or School Admin Clusters
25 March 2024
eAdmin workshops customised for MACS regional networks or school clusters, to enhance the capabilities of school administration staff in using eAdmin applications can be arranged with the ICON Training & Consulting team.
These customised eAdmin workshops can be designed to suit the needs of the members of the regional network or cluster of schools. These workshops complement the current support and training already provided by the ICON Training and Consulting team.
The purpose of the eAdmin workshops is to provide specialised support and expertise to enhance school administrators’ knowledge of specific workflows using the eAdmin applications.
Suggested workshop topics could include the following:
Enrolment processing
FFPOS
Debtor Management
Purchase Order Management
Staff Leave Management
Preparation tasks for end/beginning of Terms
Direct Debit forms/schedules for parents
Charges: Family fees
Format
Workshops can be:
offered as part of regional network meetings e.g., School Officer Network.
arranged by appointment at a regional office or school location, for a cluster of schools with similar needs.
Audience:
For existing and *new school administrators
*New school administrators are encouraged to attend the new admin training offered by the ICON Training team. The new admin training provides an overview of the eAdmin applications and key processes rather than in depth exploration of specific topics to be covered in these workshop sessions.
Facilitators
ICON Trainers and consultants with expertise and knowledge of ICON to advise schools in best practice strategies.
Next Steps:
For any questions about this offer, or to arrange for a workshop at your next regional network, or cluster of schools, contact Fiona Turner, Manager ICON Training and Knowledge Transfer via email: fturner@macs.vic.edu.au
End of Year Student Rollover/ Fee Generation - Common Questions
30 January, 2024
ICON End of Year Rollover/Fee Generation Common Topics
This document is for school administration staff to resolve common questions or issues that may arise after the EOY student rollover process is completed and 2024 fees have been generated.
School administration staff are encouraged to use this document to help rectify and correct issues regarding changes to students and classes, as well as correct fees for debtors after the fees were generated by the ICON support team.
ICON Administrator Training and Refresher Workshops - Term 1
17 January, 2024
ICON New Admin Training and ICON Refresher Workshops are now available for term 1.
ICON New Administration School Staff Training - is designed for new administration staff who have not completed ICON application training.
ICON Refresher workshops - are short-duration workshops between 1 to 2 hours depending on the topic. They are designed for school administration staff who are using ICON and need to further develop their skills. Several workshops will be offered for administration staff using eSIS to manage common issues related to the beginning of a new year. Administration staff are encouraged to attend these sessions if they are unsure how to manage these situations.
These workshops are designed for both MACS Shared Services Schools and Non-Shared Services schools unless stated otherwise.
New Administration Training covers:
- eSIS – Primary school – 2 days
- eSIS – Secondary school – 2 days
- eFIN/eHR – Shared Services schools (Primary/Secondary) – 1 day
- eHR – Non-Shared Services schools (Primary/Secondary) – 2 days
An overview of the current training & workshop sessions can be found here.
Register for this activity in OPL via CEVN website. The full training and workshop offering can be found by searching ICON activities category in OPL.