Shared Services

EOY 2021

FactSheet - eFIN SS EOY GL AP Tax Timelines.pdf

Accounts Payable, General Ledger and Taxation Year End

A summary of the key year-end dates and tasks to be completed are provided below. This has specifically excluded payroll activities which will be communicated separately.

Payroll - Year End

  • Shared Services Portal - ER tab now contains Letter(s) of Appointment eForms which facilitates the task of creating Letter(s) of Appointment for the various position categories relating to Teachers and Education Support staff. More information is available on the latest news page as well as the User Guide.

ICON Update: Giving Back Time to Principals

The ICON Update Giving back time to principals outlines the changes to end of year processes in 2021.

Improvements have been made to holiday pay processing, letters of offer, and accounts payable and payroll approvals.

Holiday Pay Processing

  • System enhancements to generate auto-pays, with senior payroll officers at Shared Services reviewing and approving pays.

Consolidated Letters of Offer

  • An eForm process to generate a compliant letter of offer to prospective employees, accurately capturing contract conditions for all teaching and educational support staff.

Removing the accounts payable and payroll approval duplication

  • An online auto-payment approval process for the majority of transactions, including an exception review by a Shared Services senior officer.